Participation in buyer’s requests for quotations-proposals

1. Any System Member can learn about the procedure of buyer’s requests for quotations-proposals by one of the ways defined below:

a) By intra-system notification, which is automatically duplicated in the list of incoming messages of [Personal Account];

b) By viewing the list of announced requests for quotations-proposals at [Marketplace] of the System (click Notification of purchase link if you want to go to Requests for Proposals page).

2. If you didn’t choose the category of offered goods (services) according to classifier, you won’t get any notifications on biddings which started in the System, according the lots you can be interested in. You need to monitor System Marketplace to find requests for quotations/proposals you can be interested in.

If you chose the category of goods (services), you will get on-line notifications on placement of System announcement, as well as on any changes in and results of biddings you can be interested in. You will find the link to bidding announcement page in notification email.

If you want to review bidding procedure you are interested in more closely, click the link with the name of the goods/service in the tabular form of Requests for proposals section (see the article Conducting requests for quotations-proposals, Clause 1.:b):

Then you will see the page of notification on request for quotations-proposals:

3. Any System Member can get clarification on the quotation documents regulations with the help of Requests for clarification option. All requests (including the ones sent by other users) are published in Requests for clarification section of the local menu of request board.

For information about previously published replies, as well as for sending personal request for clarifications of quotation documents, click Requests for clarification link:

After that, click Submit a question link:

State the main points of your question and click

Save

:

When the request for quotations/proposals organizer forms the reply, the user will receive intra-system notification.

4. Click Send quote/proposal>>(кнопка) to participate in bidding:

5. Fill in the form on proposal forming and click

Send

:

Note! If the organizer stated during the procedure that the price with VAT is taken into consideration when selecting a winner (you can find corresponding at request board), then you should fill in Price including VAT field first of all when forming quotation proposal. After that you should enter VAT value and the System will automatically calculate and fill in Price excluding VAT field with necessary contents.

6. The System must give confirmation that your quotation has been sent to the organizer of the bidding. Along with that, in Received quotations and proposals section on the request board the information on the sent proposal will appear:

7. Any participant, who has submitted to the address of the organizer of the bidding a quotation, in the following can support it with corresponding documentation in his discretion.

For this purpose you need to use Upload documentation for proposal link.

Note! If the organizer does not explicitly point out the date of bid opening, then the documentation for the proposal must be uploaded before announcement expiration time.

After clicking the link, "Documentation for proposal" form will open. All files uploaded to the proposal will be shown there. Click Edit documentation for proposal link.

Using Add file... link, select the file containing documentation package for the proposal in the bidding and press

Upload

/

Sign and upload

:

7.1. For making updates to the documentation package for the proposal click Edit link:

7.2. To withdraw your proposal, click Withdraw proposal link:

8. Information on the request board will be updated with each newly submitted proposal. Any participant can submit new proposals the unlimited number of times as well as he can submit several proposals in a row for the same lot.

9. Upon expiration time and before bid opening date the participants can upload documentation for the proposal or they can update documentation, if it has been uploaded previously. Besides, prior to the bid opening moment the participant can withdraw his proposal:

However, after the bidding expiration time other participants will not be able to submit new proposals.

10. Upon closing of the bidding the corresponding notifications will be automatically sent to the participants. The results of the bidding will be shown on the request board in Received quotations and proposals section: